Job Description

SouthCoast is seeking a Property Management Assistant who will support a team of Property Managers with administrative and communications tasks relating to Property Management. The Property Management Assistant will primarily work from home.

Primary Responsibilities

  • Attend property management meetings and other meetings as requested or needed, via video- or teleconference
  • Complete, track and mail required letters
  • Assist in setting up new vendors by preparing Contracts and obtaining required documentation
  • Help obtain quotes/bids when needed on projects
  • Seek and vet new vendors when needed/requested
  • Report roof leaks & set up various maintenance calls as needed
  • Assist with Tenant requests and resolution as assigned by Property Managers
  • Assist as needed with completion of manual billing adjustments, write off Forms, check requests, and work orders
  • Assist as needed with Expense Re-classes, Reforecasts, Variances and Budgets
  • Provide electronic filing and document management support
  • Send memos to tenants as needed for advanced notice of annual inspections and other required visits
  • Set up necessary inspections as required by new lease prior to turn over as requested
  • Create, manage, and continually update portfolio spreadsheets to track tenants, vendors, HVAC units, roof warranties, sprinkler inspections, backflow inspections, fire alarm, and hydrant inspections
  • Serve as a main point of contact when Property Managers are off (vacation, etc.)
  • Assist with other projects as requested and as needed


  • Proficiency in Microsoft Office, including Word, Excel, Outlook, and Adobe
  • Ability to self-audit and verify the accuracy of one’s own work product
  • Ability to read and interpret Leases
  • Ability to learn new programs quickly and troubleshoot common issues
  • Ability to multitask and change gears quickly
  • Ability to pay attention to details, recognize needs and problem solve
  • Ability to exercise good judgment in selecting methods for obtaining solutions
  • Ability to collaborate well with others and across all teams
  • Strong organizational skills
  • Ability to work independently


To apply, please submit a resume to